Email is the lifeblood of every digital nomad, online entrepreneur, involved parent and office worker and Unroll Me can help you take back control. Like most people, you probably feel overwhelmed when it’s time to check your email because there is just so much junk, subscription updates, marketing emails you do want but not right now and business and social messages all muddled together.
All of this inbox clutter is hurting your productivity. Additionally, it contributes to an avoidant mentality that makes it hard to even get started. Luckily, there are a few simple ways that you can clean up and organize your email inbox.
Unroll Me is a free subscription service that makes it easy to remove yourself from digital mailing lists, and also organizes the marketing emails you do still want to receive. In addition to Unroll Me, this article scoured the web and spoke with other email addicts and professionals to compile their best email practices.
Get ready for a robust list of email strategies that could change your life. In addition to those strategies that directly involve your email, this article May inspire you to take back your Authority as a well-rounded, positive, productive, physically and mentally fit person in your professional and personal life.
Unroll Me is the Easiest Way to Organize Your Inbox in One Click
Unroll Me is an app created by a well-respected company in the digital space. This company is well-known for helping online businesses stay organized through streamlined automated processes as well as bulletproof digital strategies.
Unroll.Me is owned by Rakuten Intelligence, an e-commerce measurement business that provides companies with insights into industry trends, corporate performance, and the competitive landscape. When you sign up for Unroll.Me, you can become part of Rakuten Intelligence’s online shopping panel. – Unroll Me
The way Unroll Me works is by assessing your email inbox and organizing your digital subscriptions so it’s easy to unsubscribe in batches. As you assess your email volume with Unroll Me it’s just as easy to decide to stay subscribed without suffering from a cluttered inbox.
If you decide during the assessment that you do really want your updates from news Publications or your favorite online stores, simply tell Unroll Me to add that email to your digest. Unroll Me calls this The Rollup. The Rollup digest puts all these kinds of emails into one easy to access message. If you want to know more, simply click within that Digest and read to your heart’s content.
You’ll never miss the best sales or Vital Information from your favorite thought leaders while continuing to maintain a streamlined inbox that makes it even easier too quickly reply to business colleagues, your boss, your child’s teacher, or your clients.
Once your email inbox is no longer intimidating and stressful, you’ll find yourself visiting more frequently and staying even more up-to-date with the information coming to your digital address.
Create a Dummy Shopping Email to Isolate Marketing Updates
Another effective strategy to keep your inbox clean is to use a dummy email only for online shopping. This tip comes from an online influencer in the beauty space. If you sign up to all mailing lists with this email address and use this email address to gain access to all online merchants, all Associated updates will flow directly into this second inbox.
This can truly change your life. Suddenly, your email is clear of any distractions that aren’t directly related to your business or actual personal life.
One potential Pitfall with this tip is that you have to remember to check the second inbox. Luckily, most email clients like Google and the email apps on mobile devices make it easy to add multiple inboxes would you can view from the very same portal.
This way, you can click ‘all inboxes’ to see every message that comes to either address or choose to view your email inbox has one at a time.
Use Rules and Folders to Keep Your Main Inbox Clear
Another way to keep your inbox well-organized is to take advantage of internal features that most email clients have. These features include rules and folders that automatically organize different types of emails and send them to different places within your inbox.
Gmail does this automatically to some extent. However, while this feature is intelligent, it is not foolproof. You will still occasionally find certain emails routed to the wrong place. This is one of the potential problems with this method.
A way around this problem is to get into the habit of checking each folder at least once a day. While this sounds tedious, it’s actually easy to do once you get used to making it a part of your daily tasks. This allows some automation to work for you without exposing yourself to potential issues where an email goes to the wrong place and you don’t see it in time.
Use a Separate Personal Email
Some people find it very effective to have one email designated for personal messages and another for professional messages. You can divert any marketing emails to your personal inbox and still use a program like Unroll Me to keep things clean in that space.
You will have to remember to check both inboxes, however, this is a really great way to separate business and personal time. In conjunction with this method, it’s an excellent idea to set certain time periods where you’re available to answer professional messages. This way you know to keep a closer eye on that email inbox during those hours and once you’re off the clock you can catch up on your personal messages.
This really promotes a great work-life balance which is something most of us could benefit from. This idea is particularly effective for anyone running their own business because you’ll be surprised how much of your own personal time you spend on work.
If you bill client hourly, this makes it easier to truly account for all the time you’re spending on work. Keeping track of your admin time that you don’t belt for is also important for the health of your business.
What Will You Do With Your Free Time?
Once you’ve conquered your email inbox or email inboxes, you’re going to have a lot of free time. Essentially, you just removed a lot of busy work and wasted time from your schedule.
Maybe you’ll take up a new hobby. You could finally catch up with your book club. Some people even find it easier to schedule in exercise, walk in nature, caring for pets and plants, and spending time with loved ones this way.
If you’re still using old conventional methods to deal with your email you’re cluttering up your life.
How Decluttering Your Email Benefits Your Work and Personal Life
Stress is a major productivity buster. As mentioned earlier, it is also a significant contributing factor to work avoidance. You know, that procrastination that often leaves you under the gun and even more stressed than you would if you dealt with whatever task you had in real-time?
Additionally, constant stress leads to discontent surrounding work and this not only makes people less productive, but it also contributes to many stress-related illnesses.
Stress-related illnesses include heart disease, asthma, obesity, diabetes, headaches, depression, gastrointestinal problems, Alzheimer’s disease, accelerated aging, and even premature death, according to WebMD.
Employees list stress as a factor for calling into work and it can even lower your immune system, trigger chronic health issues like migraines, and induce anxiety.
People with an anxiety disorder are three to five times more likely to go to the doctor and six times more likely to be hospitalized for psychiatric disorders than those who do not suffer from anxiety disorders. – AADA.org
Anxiety isn’t just a word we use to describe everyday stress. It’s an actual medical condition for many people which can be difficult to overcome. Sometimes, anxiety occurs with no notable cause. Other times, however, anxiety is signaling to us that what we’re doing isn’t working.
Anxiety disorders are the most common mental illness in the U.S., affecting 40 million adults in the United States age 18 and older, or 18.1% of the population every year. – AADA.org
Maintaining a Healthy Work/Personal Life Balance Improves Productivity and Health
Maintaining a healthy balance between your professional and personal life improves both your productivity and your health. As previously mentioned, cleaning up your email inbox is one way to reduce work stress. However, striking a balance between your work and personal life goes beyond simply maintaining a clean email account.
What is Burnout at Work?
Burnout is a real problem in professional life today. Burnout is a result of employees feeling a great deal of pressure. over time, this pressure becomes stress. When people are chronically stressed at work, they may experience changes in Behavior and particularly mood.
This type of situation can actually put your job in jeopardy. If you’re snapping at your co-workers, speaking rudely to your boss or customers, and generally unable to perform the tasks associated with your job in a pleasant way, management will be tempted to find someone who can.
This is not necessarily your failure. In many ways, it’s management’s job to structure workflow in an efficient way so employees can accomplish tasks and therefore feel a sense of accomplishment. Accomplishment is a wonderful antidote to stress and burnout.
At the same time, we don’t live in a perfect world. Our employers and management are not always as concerned with our mental health as they could be. That’s why it’s important for you to understand burnout and how to prevent it.
If you feel you’re suffering from burnout and chronic stress at work, it’s a great idea to talk to a professional about it. Even a few sessions with a therapist could teach you healthy coping skills and even better strategies for managing your stress on the job.
But this kind of support system in place, you can better avoid the pitfalls of burnout which as already mentioned could include a generally poor attitude, depression, anxiety, and even problems with your physical health.
How Burnout and Stress at Work Affect Your Physical Fitness
Another thing to think about concerning burnout and work stress is how you can begin to neglect your physical fitness and health. Whether we like it or not, being stressed at work often leads to sedentary and lazy time at home. It makes sense, after all, you’re too tired or emotionally frazzled to think about doing any self-care or engaging in physical fitness.
However, sitting is the new smoking. If you sit all day at work, it’s important that you factor some physical activity into your personal time outside work. If you can’t do this, perhaps using your lunch hour to take a short walk is a great way to improve your physical fitness and bust stress on the job.
As mentioned previously, stress creates many physical problems like heart disease and even diabetes. Sedentary Lifestyles and lack of physical activity are yet another risk factor for these conditions. Therefore, if you have a poor work and personal life balance, work a desk job, feel chronically stressed, and are too tired after work to be physically active, your health is suffering.
Balancing Your Work and Professional Life Can Make You a Better Employee
If you asked your boss or the management at your job what they’re looking for in an employee, chances are the adjectives hard-working and productive would be mentioned. It’s even better if employees are able to be hardworking and productive with a pleasant attitude.
If you find yourself feeling better or sarcastic after reading the statement, chances are you could use some more balance between your work and personal life. Don’t worry! This is so common in today’s professional climate.
You already read about how a healthy balance and reduced stress helps you personally and physically. But what about how it can increase your productivity which is good for your boss your overall career and you’re earning potential?
Firstly, let’s dispel the notion that working long hours of overtime whether paid or unpaid makes you more productive. In some careers, overtime is unavoidable. It is simply a part of the job. In these instances, you may become used to that type of routine and either way, there isn’t much you can do to prevent it.
However, many of us feel like we are going above and beyond by staying late at work sometimes even without extra pay. The truth is, studies show that working overtime often decreases productivity. Research also shows that people who maintain a healthy balance between work and personal life are more productive than people who don’t.
Well-Rounded Employees are an Asset
Remember previously reading about how you’ll have extra personal time if you decrease the time you spend sludging through your inbox? Some questions were posed about what you might do with that time. If you choose to spend any of that time an activities that enrich you as a person, you’re actually becoming high-value employee as well.
There are some obvious examples of this to consider. For instance, if you decided to pick up an evening class where you learned a new skill or second language, you could potentially use that as leverage when review time rolls around at your job.
Even if you use the spare time to take up an instrument, read more, write poetry, join the theater group, or play sports, all of these activities in which you as a person. Dynamic people often have a positive attitude and both of these factors are very attractive to your boss and desirable in a professional setting.
After all, you took the time to read this article and now you know several tips not only about decluttering your inbox but also about how you can become a more actualized professional person who’s less stressed and actually makes a better employee. This is a perfect example of how having a few extra minutes can actually make a difference in both your personal and professional life.
Bringing It All Together
— Unroll.Me (@Unrollme) January 23, 2019
So sure, this article is about your email. It’s about how simple it is to make a few small changes or download an app like Unroll Me and unlock increased time at work and after hours. But the real message of this article is actually about you. You could increase the amount of time you’re spending on yourself in ways that make a real difference in your life.
Whether you use the tips you’ve read in this article to kick your inbox into shape and carve out I hope your relationship between your work and personal life, or whether you find other ways to do that, making this a short-term goal for yourself is important.
So start with your email then maybe move on to your desk, how long you spend at work in the evenings, and how often do you take an evening walk around the neighborhood to enjoy some fresh air and physical activity.
There is never a better time to be a better you.